Conference Planner

Job overview

The Conference Planner role is listed in Hampton, VA. Compensation is $45,000–$55,000 annually. This is an evergreen talent-pipeline posting for potential future conference coordinator opportunities supporting Civility Management Solutions’ federal government customers; it may not represent a currently available position. Depending on the assignment, the role provides administrative, logistical, and event-execution support for leadership development conferences, courses, and symposiums. Coordinating schedules, stakeholders, event resources, records, and post-event analysis helps customers deliver organized programs and assess their results.

What you'll do

• Plan, coordinate, execute, and facilitate conferences using checklists
• collect stakeholder requirements and coordinate schedules and agendas
• arrange lodging, transportation, rooms, equipment, dining, and briefers
• coordinate distinguished visitor schedules and protocol
• collect attendee registration data without handling payments
• prepare attendee materials and senior leader binders
• support event execution and resolve issues
• draft and analyze surveys and after-action reports
• maintain databases, spreadsheets, attendance and waiver records
• manage conference content on SharePoint and shared drives
• safeguard personally identifiable information under the Privacy Act
• communicate through email, meetings, and phone
• support course trend research when requested.

What we're looking for

Skills & competencies

conference planner

conference coordination

event logistics

federal government support

sharepoint

microsoft office

after-action reports

active clearance

hampton va

$45k–$55k annually

civility management solutions

talent pipeline

Work arrangement

• Weekend coverage required

Why this role

The posting is a future-opportunity talent pipeline, not a guarantee of an interview or offer. Minimum qualifications include three years of administrative or program support, three years with Microsoft Office, two years managing SharePoint sites and lists, and an active clearance.

About the employer

Civility Management Solutions is hiring for this role. Industry: Process, Physical Distribution, and Logistics Consulting Services. Sector: 54.