Executive Administrative Assistant

Job overview

The Executive Administrative Assistant role is a full-time, onsite position in Pigeon Forge, TN. Compensation is not specified. The position supports the Embassy Suites hotel leadership team and daily operations; Kana Hotel Group’s stated mission is to deliver high-quality service and value to guests. The assistant helps keep hotel administrative and accounting processes accurate and timely by supporting invoices, purchasing, payroll documentation, records, and reporting. The role provides organized, confidential administrative support across hotel operations.

What you'll do

• Enter, code, and maintain vendor invoices
• assist with hotel supply and operational orders
• support payroll preparation and timekeeping review
• maintain electronic and physical records
• assist with purchase orders, vendor information, and invoice reconciliation
• track expenses and support hotel accounting
• prepare reports, spreadsheets, and correspondence
• communicate with vendors and department leaders
• maintain employee files
• and provide general administrative support to hotel leadership.

What we're looking for

Skills & competencies

executive administrative assistant

hotel administration

invoice processing

payroll support

purchasing

bookkeeping

pigeon forge tn

embassy suites pigeon forge

full-time

onsite

microsoft excel

medical insurance

401(k)

vacation and sick time

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, vision, and dental coverage
• 401(k)
• immediate pay through earned wage access
• vacation and sick time
• holiday pay
• bonus opportunities
• brand-specific employee discounts
• long- and short-term disability
• life insurance.

Why this role

A high school diploma or GED and one to three years of administrative experience are required. Hotel or hospitality experience is helpful but not required. The posting notes flexibility to work various shifts, including nights, weekends, and holidays.

About the employer

Embassy Suites Pigeon Forge is hiring for this role. Industry: Hotels (except Casino Hotels) and Motels. Sector: 72.