Proposal Specialist

Job overview

The Proposal Specialist role is full-time, with in-person work preferred and hybrid or remote options available. The role may be based in Abbotsford, BC; Vancouver, BC; Seattle, WA; or New York, NY. Compensation is $80,000–$100,000 plus bonus. The specialist supports the Business Development team at a design-build firm focused on timber structures and related structural systems. The specialist leads proposal production from pursuit kickoff through submission, combining technical writing, visual design, contributor coordination, and deadline management. The role also helps improve proposal workflows through AI tools and automation, supporting the firm’s efforts to pursue and win work.

What you'll do

• Produce proposals, qualifications packages, and presentations
• interpret RFPs and RFQs and create compliance matrices
• manage pursuit timelines
• write and edit technical content
• design client-facing deliverables in InDesign
• coordinate contributions from engineers and sub-consultants
• identify AI and automation opportunities
• maintain the content library
• participate in go/no-go discussions
• support shortlist presentations and broader business development activities.

What we're looking for

Skills & competencies

proposal specialist

business development

seattle wa

abbotsford bc

vancouver bc

new york ny

proposal production

technical writing

indesign

ai tools

hybrid option

remote option

$80k–$100k plus bonus

Work arrangement

• Weekend coverage required

Benefits & perks

• The posting describes a comprehensive benefits offering
• specific benefits are not listed.

Why this role

Requires an architecture degree or equivalent design credential, strong InDesign proficiency, and working fluency with large language models as a production tool. Hybrid and remote options are available.

About the employer

Axis Recruitment is hiring for this role. Industry: All Other Professional, Scientific, and Technical Services. Sector: 54.