Assistant Administrative Coordinator, Spruce Natural Gas Conversion Project

Job overview

The Assistant Administrative Coordinator role is onsite in San Antonio, TX. Compensation is not specified. The position provides administrative and logistical support to the Project Manager for the Spruce Natural Gas Conversion Project. The role helps maintain project continuity by coordinating meetings, communications, schedules, documentation, and logistics across engineering teams, contractors, consultants, plant personnel, leadership, and support functions. Organized information flow and timely follow-up support the project through planning, construction proposal development, site visits, and stakeholder reviews.

What you'll do

• Coordinate project meetings, agendas, attendance, notes, and action lists
• arrange meeting and site-visit logistics
• maintain document repositories and version control
• track transmittals, RFI logs, clarifications, comments, and status updates
• prepare communications, reports, presentations, and briefing materials
• monitor project emails
• assist with schedule coordination and stakeholder deadlines
• coordinate administrative paperwork and provide backup support to other administrative staff.

What we're looking for

Skills & competencies

assistant administrative coordinator

project administration

project coordination

document control

calendar coordination

meeting logistics

sharepoint

microsoft teams

engineering project

san antonio tx

artech llc

Work arrangement

• Weekend coverage required

Why this role

Supports a natural gas conversion project across engineering, construction planning, site activities, and stakeholder coordination.

About the employer

Artech LLC is hiring for this role. Industry: Administrative Management and General Management Consulting Services. Sector: 54.